Checklist And Guidelines For Event Planners!

by | Nov 2, 2020

Planning an event can be difficult, especially if you have little experience doing so. Here at Florida Music Group, we tell you all about how event planners can feel as prepared as possible for whatever event it is that they are planning. Our steps to helping plan the perfect event will help you plan anything from a wedding live band to a barbecue at your neighbor’s house. Whatever the case may be! We give you all of the steps you need to take into consideration before planning an event. With our help, you will be able to plan an event confidently and professionally without any hesitation that it will be a success. There are certain steps that you need to take within each step of the event, and we are here to help you every step of the way. It’s important to not miss a beat when planning an event because the people involved expect you to make it happen! You can rest assured that you will have success in planning the event because we are the best in Orlando!


Steps For Event Planners To Take 

You were probably wondering what the steps are for planning an event. You can rest assured that we will tell you the steps to plan for events that involve anything from a wedding live band to a luncheon. First, we recommend that you plan ahead as early as possible. Planning ahead involves thinking about cost estimates, venues, dates, and event goals in general. Second, we recommend that you execute your event as clearly as possible. You can do this by following up with a publicity plan, venue logistics, documents, and any speakers or presenters that might be there. Third, around one to two months before the event begins, you should take into consideration sponsorships, reminders, and you should reach out to presenters and speakers that might be there as well. Fourth, we recommend that a week before the event starts you can confirm details with any attendees from the media, think about interviews and photo opportunities, print copies of speeches, think about registrations, and have any chairs of committees meet. You should repeat the steps in detail one day before the event begins.


Don’t Panic 

Event day is obviously the most important stage of event planning. On this day, simply take some deep breaths and realize that you have planned an amazing event! Simply make sure that you are greeting every person that attends the event, make sure you are readily available to assist people such as speakers or sponsors. It’s also important to make sure that you have enough copies of phone numbers, directions, parking, and anything else that your event offers.


We Can Help You 

We want you to know that you can ask us for help at any stage in event planning. We want to make sure that you feel confident in your ability to plan events because we understand how overwhelming it can be to plan an event for the first time. Whether you need help regarding a wedding live band or setting up catering, we have your back!


Contact Us

Florida Music Group are professionals who want event planners to succeed! We offer advice on event planning nationally and internationally as well! So make sure you call or visit us today in Orlando for more information on event planning.